The programme officers at HQ ensures effective implementation of the programme at national and district level
Enhance coordination of the various tasks required within the Ministry and among the other key line ministries and partners involved
The primary tasks are:
Planning and Control including verification of targeting results
Capacity Development
managing the Information Management Systems
Advocacy and Partnerships
HQ/DSD has the task to contract and supervise private service providers for targeting and delivery
2 / 5 — Roles of Provincial and District Offices
The Provicial Office
Guide, supervise and control the implementing District Officers.
Receive copies of the quarterly monitoring reports submitted by the DSWO
Monitor DSWO tasks
The District Offices ensures that that all district level stakeholders implement the programme in a cost-effective, reliable and timely way.
In detail this involves:
Plan, monitor and report on all activities of the programme
Supervise the private service providers that have been contracted for targeting and delivery
Train enumerators and sub-district structures to perform their tasks in the targeting process
Perform a number of tasks in the approval, verification, delivery and administration process
Coordinate referrals triggered by child protection issues
Receive, document and follow-up complaints from beneficiaries and from the community at large
Take corrective action in case of any problems that may occur
Guide, supervise and control the implementing District Officers.
Receive copies of the quarterly monitoring reports submitted by the DSWO
Monitor DSWO tasks
The District Offices ensures that that all district level stakeholders implement the programme in a cost-effective, reliable and timely way.
In detail this involves:
Monitoring the payment process
Counselling beneficiaries
informing the District Office in case of the death of the head of a beneficiary household
4 / 5 —Module 4: Records to be kept by the DSDO
The Provicial Office
Records are mainly kept in the district data base. Data to be kept as hard copies are listed below:
DSWO administers a file for each ward for filing the following documents:
A list of the CPC focal persons giving names, functions, villages and contact details
A divider for filing the copies of Form 4 (receipt of beneficiary cards)
Copies of Form 7 (Follow up of beneficiaries that did not collect transfers)
Copies of Form 7.1 with attached uncompleted Forms 1
Copies of Form 9 (Change of household structure)
Copies of Form 10 (Change of representative)
Copies of Form 11 (Exclusion of a household)
5 / 5 —Module 4: Records to be kept by the DSDO ... cont'd
The Provicial Office
Records are mainly kept in the district data base. Data to be kept as hard copies are listed below:
DSWO administers a file for each ward for filing the following documents:
Copies of Form 12 (Household level verification)
Copies of Form 13 (Ward level verification summary)
A file for the results of follow ups regarding child protection issues (Forms 2 with Form 2.1 as cover page)
A file for recording complaints and the follow-up activities performed
A file for copies of the Bi-Monthly Monitoring Reports
A file for programme related correspondence (with dividers for DSW national level, DSW provincial level, targeting agency, delivery agency, etc.)