MoPSLSW —E-Learning

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Project identification

The DSSO collects attendance register from PMC to prepare the monthly payrolls

The attendance sheets include the name of each participant, the household reference, participants’ national identification numbers, the number of days worked for the previous week, and the calculated entitlement

Payments are made on a monthly basis and never more than 2 weeks after the end of the month

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Manual Payments

The following shall be observed during payment:
DSSO is accompanied by officer from the RDC or DA office, or the Town Clerk’s office in urban areas, as well as a police officer for security to effect payments.	Payment of wages is done in the presence of at least 2 representatives from the PMC
Payment schedule to be communicated to the PMC at least 3 days before the date of payment;	Beneficiaries to be made aware of payment date and time
Payment shall be made to the individuals who have worked, and not to another household representative	Payment to be made only to the primary participant in cases where both primary beneficiary and an alternate have worked;
Beneficiary national ID is essential for payment and participants to sign for their entitlements.

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Electronic Payments

Service providers to ensure that there are sufficient agents near the project sites to enable participants to withdraw cash at their convenience

The programme budget will pay all project administrative charges levied by banks and service providers

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Budget control and monitoring

DSSO is responsible for ensuring that all projects are completed within their budgets and that the targets for labour intensity are achieved

The DSSO is assisted in this task by the local authority accounting assistant.

The DSSO monitors and reports expenditure against the project budget on a monthly basis

Monthly financial reports are submitted via the PCW Provincial Coordinator to the MPSLSW

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Completion of project

The council technical experts in consultation with the DSSO certify all completed asset

The MPSLSW, working in close consultation with the council, hands over all completed projects either to communities or to the local authority for maintenance

Where necessary, a Maintenance Committee is established for the project

The relevant sector specialists provide training for the maintenance committees

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