MODULE III: Project Lifecycle

Ministry of Public Service, Labour and Social Welfare Family and Social Protection Services

By the end of the Module the learner will be able to
the following: —


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Section one —Awareness and sensitization

The DSSO, in collaboration with ward councillors, local leadership, will sensitize communities on the following:

Project goals and objectives Participant and project selection criteria and implementation modalities
Working conditions Wage rate
Dispute settlement mechanisms Participant rights and obligations
Participation at the various levels of project implementation Project cycle stages
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Project identification

In rural areas the selection process for projects is initiated by the VIDCOs and WADCOs through Community Based Planning

The community proposes a shortlist of community prioritised projects to the RDDC

Proposals are prepared on the standard project submission form (Annex II). The RDDC then selects the required number of projects and endorses them

In urban areas the projects are identified by community groups in consultation with municipal district offices.

The DSSO is responsible for establishing PMC in liaison with beneficiary communities

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Project preparation and appraisal

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MPSLSW and municipal technical experts at the district design projects to meet required sector norms and standards
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The project designs receive a final appraisal by the local authority development committee.

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The DSSO submits the project to the Council for formal approval after all appraisals are done.

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Selection of beneficiaries

  • Eligible households are from villages and suburbs surrounding the project within 5 kilometres distance from project site.
  • People make a decision to participate in the works based on the wage set-self nomination
  • The process of community-based selection is facilitated by community leaders under the supervision of the DSSO
  • Final lists of participants shall be read aloud in an open community meeting
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Enrolment of participants

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The selected households may nominate up to two representatives who will participate in the project

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Representatives are enrolled by the DSSO who records their names, national identification number, and village or residential address

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Selection and Training of Project Management Committee (PMC)

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Once participants have been enrolled, the DSWO facilitates the selection of the members of the Project Management Committee (PMC) through open voting


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DSWO, NGOs and partners train the PMC for the day-to-day management of the project


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Supervision and monitoring

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The DSWO/PCW Project Coordinator (or their representative) shall visit each project site at least once a month


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This is to provide support to the PMC, to ensure attendance records are properly maintained and discuss any issues with the PMC or with participants

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On Government projects the PCW Project Coordinator collects the attendance record for the preparation of the monthly payroll

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Supervision by line ministry technical staff

    Technical supervision is done by the relevant sector experts at local authority level
    The experts ensure that sector norms and standards are adhered to.
    The monthly programme for supervision visits shall be authorised by the DSSO, in consultation with the technical line ministries
    Field allowances shall be paid at the standard government rates.

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